Gary Staley Memorial

A Testament to a Fallen Firefighter

Articles of Association


Gary Staley Memorial Fund

Articles of Association

March 25, 2010

Amendment 3: August 29, 2014

The following articles have been established to govern the origination of the Gary Staley Memorial Fund (GSMF) and to administer the operation of the memorial fund as a private operating foundation under the compliance of Federal and Texas laws. These articles include the application requirements, approval and distribution of funds from the Gary Staley Memorial Fund. The GSMF will be funded by individual contributions or generated by fund raisers as determined by the Grant Committee which is defined later in this document.

  1. Purpose and Eligible Uses of Grant Funds:

The GSMF was established as a charitable organization to provide funding directly to fire departments or to members of fire departments primarily in but not limited to Montgomery County, Texas. The primary purpose of this organization is to extend funding through scholarships to enhance the applicant department’s ability to protect the health and safety of the public, as well as providing safety and protection to firefighting personnel The board by majority vote is extended the authority to approve the purchase of equipment for fire departments to enhance their performance and for the protection of firefighters. In order to achieve this stated intent for the granting of scholarships, individuals are invited to apply for assistance in any of the following program areas:

Tuition for classes/academy in fire fighting, emergency response, supervision and safety, EMS.   The primary emphasis is to provide tuition funds for classroom basic fire fighting academy training. College based training programs are preferred and will be given priority in the approval process to non college associated fire academies and online training programs.

  1. Who is eligible to apply?

Any fire department member in good standing is eligible to apply for a grant.  To be considered “in good standing” a member must: 1) be an active member of the department and not under any form of suspension or discipline 2) has satisfactorily completed training granted from any previous grant awards under this program 3) must have completed one year of service.  Any incomplete or illegible applications will be returned to the applicant for completion.  The signature of the Chief or Training Officer certifies the information on the application is accurate, the applicant is a member in good standing and the signer approves and endorses the applicant for scholarship funds.

  1. When will awards be made?

The Grant Committee will meet as needed for the approval of applications received and to conduct regular business.  Applications must be received in advance of the training class and also considering the necessary lead time for the Grant Committee to review.

  1. How much are the grant awards?

Each application is reviewed and approved independently. However, it is expected the applicant will provide a minimum of 50% of the total cost.  The GSMF portion of the grant award will generally be limited to a maximum of 50% of the cost of the training class including training materials required for the class.  If other grants are available, the GSMF portion will be limited to the amount considering other grants and also considering the 50% matching fund requirement.  . As mentioned in Section II above, it is expected the applicant to have a minimum of one year’s service. After review, the Grant Committee under unusual circumstances may elect to approve funding for a firefighter with less than one year’s service. In this situation, the tuition must be paid in full by the applicant at the beginning of the course.  The Grant Committee has the option to consider reimbursement to the applicant directly for the approved portion after successful completion of the course.  Upon receipt of documentation of the successful completion of the class and any state testing requirement, the fund will reimburse the applicant for the amount approved by the Grant Committee.

The grant committee will determine amount of funding applicable for each application when received based on circumstances and available funds. In most situations the payment of approved funds will be made directly to the learning institution. However, in certain situations and if approved by the grant committee payment may be made directly to the applicant.

  1. How often can an applicant apply?

Any eligible department member may apply regardless of previous grant request or awards.  An application from a department and/or applicant who has never received a grant award under this program may be viewed more favorably than an application from a department who has previously received an award.

  1. Who will decide if an award is approved?

The Grant Committee/Board shall be composed of the following members:

§  Chairman and President – Don Staley

§  Vice President – Reo Kataoka

§  Treasurer - Carter Johnson

§  Secretary - Ruby Staley

§  Director – Richard Mixx

§  Director - Matt Staley

§  Additional members may be added as determined by the Grant Committee/Board.  Appointment of the additional or replacement members of Grant Committee/Board members requires approval by a majority vote of the Grant Committee/Board.

No compensation will be paid to any member of the Grant Committee/Board.

  1. How will the decision be made as to which applications are funded?

Each eligible application meeting the program criteria will be evaluated considering several factors.  The factors considered in the decision to approve funding will include: training description, priority, cost-benefit analysis including benefits to the department as well as the community, the applicant’s demonstrated financial need and the availability of funds.

  1. Award process:

Using the evaluation criteria listed above, the Grant Committee will evaluate each application.  If the application meets required criteria the applicant will be contacted and a meeting scheduled for the applicant to meet with the Grant Committee. The committee’s decision will be based on the financial need of the applicant and the cost to benefit value of the training.

Award decisions will be based on the stated priorities of the grant program, the demonstrated financial need of the applicant, and the benefits to be derived.  Awards will be made on a competitive basis, i.e., funding the highest priority application before considering lower priority applications.

Approval by a majority of the Grant Committee is required.

  1. Expiration of approval:

Approval for funding is available for the training class and training facility listed in the application only and is valid for one year after approval. If the applicant does not register for the specific category class in the same training institution stated in the application, the approval is automatically rescinded and the applicant must reapply.

  1. Narrative statement and application questions:

Each application must include a narrative statement not to exceed one page.  The narrative, preferably typed, should contain a detailed description of the proposed training class, a statement demonstrating the financial need of the applicant and the benefits to the applying department and/or the community. This information is essential for the evaluation of any funding and provides information for determining grants.

The following answers/information will be required on the application for all requests for grants:

1.      Is the department/applicant willing to comply with the grant program’s cost-share requirement?

2.      How many prior applications have been made for the Gary Staley Memorial Fund? Were prior classes with grants successfully completed? Add month and year of completion.

3.      Description of the training for firefighter; specialized training or other training. This would include the  

      location, cost, who is conducting the training, certification qualifications and the training to be completed.        

  1. Applications should be submitted to:

                        Fax:                 Don Staley                   (281) 259-6223


                        Mail:                46472 McGill Drive, Plantersville, TX  77363

  1. Dissolution

Upon the dissolution of the organization, assets shall be distributed to the Montgomery County ESD 6 (Porter Fire Department in Porter, Texas.)  If the Montgomery County ESD 6  no longer exists, assets shall be distributed for one of more exempt purposes within the meaning of section 501 © (3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose.  Any such assets not disposed of shall be disposed of by a Court of Competent Jurisdiction of the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.

Upon dissolution of the Gary Staley Memorial Fund, any remaining funds or assets will be transferred to the Montgomery County ESD 6 in Porter, Texas to be used for the  purchase of firefighter protection equipment as deemed necessary by the Chief at that time.

Any questions should be directed to Don Staley.  (281) 259-6003

These guidelines have been approved by all members of the Grant Committee/Board.